Federally Mandated Reporting/Disclosing Committee

The charge of the committee is to address what federally mandated reporting/disclosing is required from the Missouri State campus; when the deadlines are for reporting; where the information will be distributed to federal agencies/students/faculty/staff; who is responsible for reporting; and to ensure all reporting/disclosing has been properly completed.

I. Federally Mandated Reporting Documents (Alphabetical Order)

Due: Varies

Due: November

Due: February

Due: March

Due: Varies

Due: Federal - October

Student - August

Student - January

Due: September

Due: Monthly

Due: October

Due: November

Due: Periodic Submission

Due: November

Due: Every 30 days

Due: Every 3 years (Last submitted: March 2014)

Due: Original - October

       Edit - December

Due: March

Due: First - January

       Second - July

Due: March

Due: Every 3 years (Last submitted: June 2012)

Due: Group 1 - October

        Group 2 - January

        Group 3 - April

Due: IRS-February (March if filed electronically)

        Student - January

Due: IRS - February (March if filed electronically)

        Student - January

Due: February (March if filed electronically)

Recipient - January

Due: Monthly

Due: January

Due: June

Due: November

Due: April

Due: September

Due: April

Due: April

Due: Every 3 years (Last submitted: May 2012)

Due: Every 10 years (Next expiration date: June 30, 2016)

Due: Employees - January

Social Security - February

II. Major Disclosure with No Federally Mandated Reporting

Reports below included in "Annual Notice"

Due: Fall Semester - August

         Spring Semester - January

         Summer Semester - June

Due: Fall Semester - August

         Spring Semester - January

         Summer Semester - June

Due: Fall Semester - August

         Spring Semester - January

         Summer Semester - June 

III.  Disclosure with Required Federally Mandated Reporting

Required by:

No regular, periodic reporting is required.  Reporting is required if there is a confirmed disclosure of unsecured Protected Health Information (PHI) as follows:

  • If less than 500 individuals are affected per incident a log or other documentation of such breaches must be maintained and, not later than 60 days after the end of each calendar year, provide the notification for breaches occurring during the preceding calendar year to the Health and Human Services (HHS) Secretary.
  • If more than 500 individuals are affected per incident, it is required to be reported to the Health and Human Services (HHS) Secretary without unreasonable delay in no case later than 50 calendar days after discovery of a breach.