Federally Mandated Reporting/Disclosing Committee
The charge of the committee is to address what federally mandated reporting/disclosing is required from the Missouri State campus; when the deadlines are for reporting; where the information will be distributed to federal agencies/students/faculty/staff; who is responsible for reporting; and to ensure all reporting/disclosing has been properly completed.
I. Federally Mandated Reporting Documents (Alphabetical Order)
- Animal Welfare Assurance – Office of Laboratory Animal Welfare (OLAW) (Sponsored Research)
Due: Varies (Next expiration date: December 31, 2011)
- Annual Report of Research Facility U.S. Department of Agriculture (Sponsored Research)
Due: November
- Annual Report on Possible Research Misconduct U.S. Department of Health and Human Services (Sponsored Research)
Due: February
- Annual Withholding Tax Return for U.S. Source Income of Foreign Persons (Form 1042) (Financial Services)
Due: April
Due: April
- Centers for Medicare and Medicaid Services (CMS) Medicare Data Match (Human Resources)
Due: Varies
- Clery Federal Reporting Act-Annual Security Report (Safety and Transportation)
Due: Federal - October
Student - August
Student - January
-
Constitution Day (Assistant to the President for Public Affairs)
Due: September
-
Department of the Treasury Alcohol and Tobacco Tax and Trade Bureau - Wine Premises Operation, production operations, processing operations, storage operations (Agriculture - Mt. Grove Campus)
Due: Monthly
- Equity in Athletics Disclosure Act EADA of 1994 (NCAA GENDER EQUALITY SURVEY) (Athletics)
Due: October
- Exempt Organization Business Income Tax Return (Form 990T) (Financial Services)
Due: November
-
Exemption From Withholding on Compensation for Independent (and Certain Dependent) Personal Services of a Non-Resident Alien Individual (Form 8233) (Financial Services)
Due: Periodic Submission
- Federal Audit (Financial Services)
Due: November
-
Federal Pell Grant Program (Financial Aid)
Due: Every 30 days
- Federal-wide Assurance (FWA) on Human Subjects Protection (Sponsored Research)
Due: Every 3 years (Last submitted: May 2009)
- Fiscal Operation Report and Application to Participate (FISAP) (Financial Services)
Due: Original - October
Edit - December
- Foreign Person’s U.S. Source Income Subject to Withholding (Form 1042s) (Financial Services)
Due: March
-
Higher Education Act of 1965 - Section 1209, 20 U.S. C. 1145d (Foreign Contracts) (Financial Aid)
Due: First - January
Second- July
-
Institutional Biosafety Committee (IBC) Annual Report (Sponsored Research)
Due: March
- Institutional Review Board Registration (IRB) – US Department of Health & Human Services (Sponsored Research)
Due: Every 3 years (Last submitted: February 2009)
- Integrated Postsecondary Education Data System (IPEDS) Surveys (Institutional Research)
Due: Group 1 - October
Group 2 - January
Group 3 - April
- Internal Revenue Service Form 1098-E (Financial Services)
Due: IRS - February
Student - January
- Internal Revenue Service Form 1098-T (Financial Services)
Due: IRS - February
Student - January
- Internal Revenue Service Form 1099 Payments to Vendors (Financial Services)
Due: February
-
Missouri Department of Public Safety Division of Alcohol and Tobacco Control - Distilleries and wineries, Wholesale Distributors (Agriculture - Mt. Grove Campus)
Due: Monthly
- Office of Laboratory Animal Welfare (OLAW) Annual Report (Sponsored Research)
Due: January
- Report of Foreign Bank and Financial Accounts (Financial Services)
Due: June
- Return of Organization Exempt From Income Tax – Form 990 (Financial Services)
Due: November
- Split-Interest Trust Information Return (Form 5227) (Financial Services)
Due: April
- Title 38, United States Code, Section 4212(d) and Veterans Employment Opportunities Act (VEOA), Public Law 105-339 (Human Resources)
Due: September
- Title II, Sections 207 and 208 of the Higher Education Act of 1998 (Institutional Research)
Due: April
- U.S. Information Return Trust - Accumulation of Charitable Amounts (Form 1041A) (Financial Services)
Due: April
- U.S. Department of Agriculture Animal Welfare Act Registration (Sponsored Research)
Due: Every 3 years (Last submitted: June 2009)
- U.S. Department of Housing and Urban Development College Housing Loan Program Loan Management Report (Financial Services)
Due: November
- U.S. Nuclear Regulatory Commission (NRC) Materials License (Sponsored Research)
Due: Every 10 years (Next expiration date: June 30, 2016)
- Wages and Tax Statement (W-2) (Financial Services)
Due: Employees - January
Social Security - February
II. Major Disclosure with No Federally Mandated Reporting
Reports below incuded in "Annual Notice"
- Drug Free Schools and Communities Act Annual Notice (Dean of Students)
Due: Fall Semester - August
Spring Semester - January
Summer Semester - June
- Family Educational Rights and Privacy Act (FERPA) (Student Affairs)
Due: Fall Semester - August
Spring Semester - January
Summer Semester - June
- Health Insurance, Portability, and Accountability Act of 1996 (HIPAA) (Computer Services)
Due: Fall Semester - August
Spring Semester - January
Summer Semester - June
- Voter Registration (Dean of Students)
Due: Fall Semester - August
Spring Semester - January
Summer Semester - June