Family Educational Rights and Privacy Act

Federally Mandated Reporting/Disclosure Form

Program Title and Description:

Family Educational Rights and Privacy Act (FERPA) Annual Notice

Who is Responsible for Reporting?

Where is Report Physically Located?

Physical report does not exist. Requirement is completed by sending an email to students. Resource for the email at Office of Registrar FERPA page.

What Should be Reported?

(a)(1) Each educational agency or institution shall annually notify eligible students currently in attendance, of their rights under the Act and this part.

(2) The notice must inform eligible students that they have the right to—

(i) Inspect and review their education records;

(ii) Seek amendment of the education records that the eligible student believes to be inaccurate, misleading, or otherwise in violation of the student's privacy rights;

(iii) Consent to disclosures of personally identifiable information contained in the student's education records, except to the extent that the Act and §99.31 authorize disclosure without consent; and

(iv) File with the Department a complaint under §§99.63 and 99.64 concerning alleged failures by the educational agency or institution to comply with the requirements of the Act and this part.

(3) The notice must include all of the following:

(i) The procedure for exercising the right to inspect and review education records.

(ii) The procedure for requesting amendment of records under §99.20.

(iii) If the educational agency or institution has a policy of disclosing education records under §99.31(a)(1), a specification of criteria for determining who constitutes a school official and what constitutes a legitimate educational interest.

(b) An educational agency or institution may provide this notice by any means that are reasonably likely to inform the eligible students of their rights.

When Should it be Reported?

Does not need to be reported, but is provided to each student in the first semester of their enrollment every academic year.

Where is it to be Reported?

Does not need to be reported.

Why Should it be Reported?

Complies with FERPA requirement for annual notification of students’ rights.

How is it Reported?

Email, The Standard, paper postings on campus.

If notification is required, how is it reported?

Every student is notified of their rights under FERPA early in the first semester for which they are enrolled every academic year. Notification is made by electronic mail for all students possessing a University email account. Those who do not have a University email account receive notification by campus or U.S. Mail.