Title 38, United States Code, Section 4212(d) and Veterans Employment Opportunities Act (VEOA), Public Law 105-339
Federally Mandated Reporting/Disclosure Form
Program Title and Description
The U.S. Department of Labor Veterans' Employment and Training Service (VETS) and Office of Federal Contractor Compliance Programs (OFCCP) have supported affirmative actions to employ and advance in employment, "covered veterans" since 2008. As legislatively mandated under 38 U.S. Code, Section 4212, codified at 41 CFR Section 61-300, respectively, contractors and subcontractors who enter into, or modify a contract or subcontract with the federal government, and whose contract meets the criteria set forth in the above legislation/regulations, are required to report annually on their affirmative action efforts in employing veterans. VETS has a legislative requirement to collect, and make available to OFCCP, reported data contained on the VETS-4212 is used by OFCCP in compliance evaluations.
Who is Responsible for Reporting?
Where is Report Physically Located?
What Should be Reported?
Federal contractors and subcontractors completing the VETS-4212 Report are to provide information on the number of employees and new hires during the reporting period who are protected veterans' defined as:
(1) Disabled veterans;
(2) Veterans who served on active duty in the U.S. military during a war or campaign or expedition for which a campaign badge is awarded;
(3) Veterans who, while serving on active duty in the Armed Forces, participated in a United States military operation for which an Armed Forces service medal was awarded pursuant to Executive Order 12985; and
(4) Recently separated veterans (veterans within 36 months from discharge or release from active duty).
Where is it to be Reported?
VEVRAA requires Federal contractors and subcontractors covered by the Act's affirmative action provisions to report annually to the Secretary of Labor the number of employees in their workforces, by job category and hiring location, who are qualified covered veterans (38 U.S.C. 4212(d)). VEVRAA also requires Federal contractors and subcontractors to report the number of new hires during the reporting period who are qualified covered veterans.
Why Should it be Reported?
Federal Contracting Officers (CO / KO) are prohibited from expending or obligating funds or entering into a contract with a contractor that was subject to reporting requirements under VEVRAA but did not submit a Report for the previous fiscal year (31 U.S.C. 1354).
The U.S. Secretary of Labor provides a database available to Federal Contracting Officers (CO / KO) of Federal contractors and subcontractors that filed the previous year's report. Federal Contracting Officers may also contact the VETS-4212 Customer Support Center at 1-866-237-0275 or email@example.com.
How is it Reported?
Federal contractors and subcontractors who are required to file form VETS-4212 can submit their forms electronically by using either the VETS-4212 Reporting Application or batch filing process, or by using the paper form by email or U.S. mail. Electronic filing is recommended.
VETS-4212 Electronic Reporting Application – https://vets4212.dol.gov/vets4212/.
Batch Filing Information – Companies with more than 10 hiring locations are encouraged to submit their VETS-4212 report via batch upload to expedite processing.
Filing Using the Paper Form:
First, download the 2019 form VETS-4212 (PDF) file. After you complete the form, you can submit the form via email at firstname.lastname@example.org or U.S. mail at:
Veterans' Employment and Training Service Center
Department of Labor National Contact Center (DOL-NCC)
7425 Boston Blvd
Springfield, VA 22153
If notification is required, how is it reported?